RESPONSIBILITIES
(things you’ll be doing) An Executive Assistant (EA) to the CEO plays a crucial role in ensuring that the CEO's office and life runs smoothly and efficiently. You are making sure their vision gets executed and expanding the reach of their influence. Your responsibilities can vary, but generally include:
1. Administrative Support
- Calendar Management: Scheduling and managing the CEO's appointments, meetings, and travel plans.
- Email and Communication: Screening and managing the CEO's emails and communications, often responding on their behalf.
- Document Preparation: Drafting, reviewing, and managing documents, reports, presentations, and correspondence.
- Meeting Coordination: Organizing and coordinating internal and external meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
- Meeting Documentation: Recording, uploading, and processing meetings.
2. Operational Support
- Project Management: Assisting in the planning and execution of various projects, often involving cross-departmental coordination.
- Research and Analysis: Conducting research and analysis to support decision-making and strategic planning.
- Event Planning: Organizing corporate events, conferences, and other high-profile gatherings.
3. Communication and Liaison
- Internal Liaison: Acting as a point of contact between the CEO and other team members, ensuring effective communication and dissemination of information.
- External Liaison: Managing relationships with external stakeholders, including clients, partners, and vendors.
4. Confidentiality and Discretion
- Handling Sensitive Information: Managing confidential and sensitive information with the utmost discretion.
- Trust and Reliability: Being a trusted confidant and reliable support for the CEO.
5. Strategic Support
- Strategic Planning: Assisting in the development and implementation of strategic initiatives.
- Problem Solving: Identifying and addressing issues proactively to ensure smooth operations.
6. Personal Assistance Personal Tasks: Personal tasks and errands for the CEO to help balance their workload.Work-Life Balance: Helping the CEO maintain a healthy work-life balance.
7. Professional Development
- Continuous Learning: Staying updated with industry trends and best practices to support the CEO effectively.
- Skill Enhancement: Continuously improving skills in areas like technology, communication, and project management.
QUALIFICATIONS
(things we’ll love about you) An Executive Assistant (EA) to a CEO should possess a combination of professional skills and personal attributes to effectively support the CEO and contribute to the smooth operation of the executive office. Here are some key qualifications:
1. Professional Skills
- Administrative Skills: Proficiency in office management, scheduling, and administrative tasks.
- Communication Skills: Excellent verbal and written communication abilities.
- Technical Proficiency: Competence with office applications (Apple Products and applications along with Google Docs), project management tools (Notion, Basecamp), and communication platforms (Spark, Slack)
- Organizational Skills: Strong organizational and multitasking abilities, with attention to detail.
- Project Management: Ability to manage and coordinate multiple projects and initiatives.
- Research and Analytical Skills: Competence in conducting research and analyzing information to support decision-making.
2. Experience
- Work Experience: Several years of experience in executive assistant roles, preferably supporting a senior executive.
- Industry Knowledge: Understanding of the specific industry in which the CEO operates can be advantageous.
- Assertiveness: Use your experience to build this role and guide the CEO on best practices to most effectively work together.
3. Personal Attributes
- Discretion and Confidentiality: Ability to handle sensitive information with the utmost discretion.
- Proactivity: Proactive attitude, with the ability to anticipate needs and take initiative.
- Reliability and Trustworthiness: Dependability and the ability to build trust with the CEO and other LEAD team members.
- Adaptability: Flexibility to adapt to changing priorities and work in a fast-paced environment.
- Problem-solving: Strong problem-solving skills and the ability to handle unforeseen challenges effectively.
- Interpersonal Skills: Excellent interpersonal skills to interact with various team members, both internal and external.
- Integration: Integrating with the CEO's inner circle, including wife, family, and friends.
4. Professional Development
- Continuous Learning: Commitment to ongoing professional development and staying updated with industry trends and best practices.
- Workshops and Training: Participation in relevant workshops, training sessions, and conferences to enhance skills and knowledge.
POSITION DETAILS:
- Full-time, salary position.
- Central Ohio location required.
- Hybrid in-person/remote work environment.
